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Phone it in: These apps use your smartphone to capture information

Liane Cassavoy | June 13, 2014
Sometimes, staying productive is all about the little efficiencies, whether it's the ability to dictate a quick note into my phone or using its camera in lieu of my big, bulky scanner. This week, I've found a few apps that take care of these tasks and more.

Sometimes, staying productive is all about the little efficiencies, whether it's the ability to dictate a quick note into my phone or using its camera in lieu of my big, bulky scanner. This week, I've found a few apps that take care of these tasks and more.

Dragon Dictation

iOS; free

I love the idea of using my iPhone completely hands-free. And while Siri, the built-in virtual assistant, can help, she's not my favorite voice-recognition app. (It doesn't help that she continues to mispronounce my name, no matter how I try to correct her.) Enter Dragon Dictation, a free, straight-forward dictation app for iOS that allows me to compose notes, emails, text messages, and more, hands-free — almost. To use Dragon, you simply open the app, hit record, and begin speaking. It proved remarkably accurate at recognizing all of my words, with no training required. Saving your text isn't hands-free, though, as you'll need to tap the screen to save your it as an email, SMS, a tweet, or more. While Siri can handle the entire task hands-free, it's far slower and less accurate.

Yast

Chrome, Mac OS, iOS, Android; free (standard), $14/mo. (Business)

Sometimes the most annoying part of my job is making sure I get paid for it — especially when I get paid an hourly fee. But since I've starting using Yast, keeping track of my time is getting a lot less time consuming. This free Chrome, Mac, and mobile (iOS and Android) app lets you track the time you spend on projects just by clicking a button. All of the versions sync seamlessly, which makes it easy to track your time when you're away from your computer. The mobile versions are useful for tracking the time spent on phone calls, though the tracker isn't integrated with your phone on the free version — you still have to launch it manually or upgrade to the $14-per-month Business version (which includes added features like sharing projects and downloadable reports).

30/30

iOS; free

If you need to keep track of your time purely for motivational and productivity reasons, consider 30/30. This free iOS app is centered around the idea of a work cycle, which suggests that you work on a task, uninterrupted, for 30 minutes and then take a 30-minute break from it to achieve the best results. To that end, you enter your list of tasks in 30/30 and set the timer for each one. It defaults to 30 minutes, but you can change it to meet your needs. When your allotted time is up, 30/30 lets you know that it's time to move on to the next item on your list. It's attractive, easy to use, and — dare I say it — kind of fun. I found it easier to stay on task using 30/30, because I knew a break was coming soon.

 

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